Entitlement of Travel Allowance - Sailors

Frequently Asked Questions

Are the moves of sailors and their families always on ‘Warrant’?

Yes. All moves of sailors and their families whether on permanent or temporary duty or leave are always on ‘Warrant” under Rules 47 TR. Cash TA rules do not apply to them. The only exceptions where cash TA is admissible are

  • If in any case in which conveyance by warrants should be provided for a road journey and a warrant cannot be issued, actual expenses by the appropriate means of conveyance for self, baggage and an allowance equal to the rate of daily allowance for ordinary places limited to the travelling allowance under the ordinary rules may be paid. In the case of those who are normally required to travel on warrant, the actual expenses will be reimbursed limited to the road mileage under Rule 61 TR.
  • On an occasion when a road journey is to be performed on warrant if a person travels on his own conveyance, the competent authority may, at his discretion, allow the value of warrant in lieu provided that Government transport is not available and that no extra expense to the State is involved and provided also that the terms of any agreements which may have been entered into by the military authorities for the conveyance of personnel who travel under military rules are not violated.
  • When a warrant is not used by a person who may be required to travel on duty on warrant by rail, a reimbursement of the value of the warrant may be allowed by the Controlling Officer provided that the person incurred expenditure on the method of travel adopted and that no extra expense is caused to the State thereby.

(Rule 47 TR)

What is the definition of the term ‘Family’ ?

“Family” means the Service personnel’s wife or husband, as the case may be and two surviving unmarried children or step children wholly dependent on the Service personnel irrespective of whether they are residing with the Service personnel or not. It includes married daughters who have been divorced, abandoned or separated from their husbands and residing with the Service personnel, and are wholly dependant on the service personnel, parents and / or step mother residing with and wholly dependent on the Service personnel, unmarried minor brothers as well as unmarried divorced abandoned, separated from their husband or widowed sisters residing with and wholly dependent on the Service personnel, provided their parents are either not alive or are themselves wholly dependent on the Service personnel.“Minor” means a person who has not completed the age of eighteen years.

Note: A member of the family whose income from all sources, including pension, temporary increase in pension but excluding dearness relief on pension or stipend etc. does not exceed Rs1500/- pm is deemed to be wholly dependant on the Services personnel.

(Rule 2TR & Govt. of India, Ministry of Defence letter No.12647/Q Mov C/2610/D(Mov)/98 dt 11 Sep 98)

How are the sailors graded for the purpose of Travelling?

For the purpose of TA, sailors are divided into the following grades

  • MCPOs I & II and CPOs Second Gd.
  • POs & LS Third Gd.
  • SEA 1 & below Fourth Gd.

(Rule 11 TR)

What class of rail accommodation are sailors entitled to ?

Normally sailors are entitled to travel on warrant. For journeys on warrant, sailor’s entitlements are as under

Reimbursement of reservation charges for duly authorised move for a seat / sleeper are admissible to all personnel travelling by train in sleeper class.

(Rules 43 & L 57 TR & GoI,MoD letter No. 12630/Q Mov C/3198/D(MOV)/98 dt 28 Oct 98)

  • MCPOs I & II & CPOs II-AC 2-Tier Sleeper
  • POs - III A/C
  • LS , SEA I and below:- Second Sleeper.
Can sailors and their families travel by mail or express trains without any distance limit using IAFT 1720-A ?

Yes (Rules 183 TR)

How are the families of sailors graded ?

For the purpose of TA, families belong to the same grade as the head of the family.

(Rule 13 TR)

Are sailors entitled to conveyance by road when travelling on duty ?

MCPOs & CPOs when not accompanying troops are entitled to free conveyance on Government transport if available or road warrant if contract system exists.

Sailors other then MCPOs & CPOs are normally required to march. However, they may be provided free conveyance

  • By CO of Establishment or the local head of the office or department when travelling on duty singly or in parties not exceeding 20 in numbers, or when a medical officer certified that they are unable to march.
  • By Senior Naval Officer present at the station when proceeding in parties exceeding 20 in number, they will be provided free Government transport without any restriction of distance limit


  • Conveyance will be provided on warrant unless Govt. transport is available in which case it will be invariably used.
  • On roads on which there is no contract for he conveyance of service personnel, actual expenses limited to the road mileage as per Rule 61 TR as amended by GoI, MoD letter No. 12630/Q Mov C/3198/D(Mov)/98 dt 28 Oct 98 will be admissible.

(Rule 70 TR)

How is entitlement of a sailor determined when he is in transit?

A sailor in transit from one post to another ranks in the grade to which the lower of the two posts would entitle him.

What is the entitlement of TA on reversion or promotion with retrospective effect?

TA of a sailor who is promoted / granted increased rate of pay (including normal increment) / reverted with retrospective effect should not be revised in respect of the period intervening between the date of promotion / grant o f increased rate of pay ( including annual increment ) / reversion and that on which it is notified except when the notification implies a change of duties.Family of such a sailor will be entitled to TA of the grade allowed to the sailor.

( Rule 14 TR)

How is local journey defined?

Local journeys have been described as journeys beyond 8 Kms within the limits of Urban agglomeration Municipality etc. in which the HQs of Govt. servant is located.

Note: The phrase " Local journey" shall be construed to mean a journey with the municipal limits or city in which duty point is located. It shall include journeys performed within the limits of suburban or other Municipalities, Notified Areas or Cantonments contiguous to the Municipality Corporation of the town or city in which the duty point is located.

Example: Since Faridabad Municipality is Contiguous to the Municipality of Delhi, Journeys between Faridabad Municipality and Municipality of Delhi are to be treated as local journey.

(TR - 114)

Can sailor travel by air while accompanying the dead body of service personnel / civilians paid from Defence Service Estimates?

Yes, Journey by air can be under taken from the place of death to the place of last rites or home town of the deceased in case no family member is available. However, return journey will be performed in the entitled class by rail/ road/steamer.

(MOD letter No. 12011/Q Mov C/2794/ D(Mov)/95 dated 20 Oct 95)

Who are the competent authorities to accord approval in the preceding case ?

The authorities mentioned in Appendix I, Travel Regulations ( 1991 Edn.)

(MOD letter No.12011/Q Mov C/2794/D (Mov)/95 dated 20 Oct. 95)

Is single dependent parent of a sailor entitled to transfer passage and AMA facilities ?

Yes, subject to certain conditions.

(MOD letter No.32033/PCI Q Mov C/2189/D(Mov)/95 dated 28 Aug 95)

Who can travel by AC 3 tier sleeper class on warrants / CVs etc while traveling on duty / leave journeys?

All service personnel entitled to travel in First Class are authorised to travel by AC 3 tier sleeper class.

(MOD letter No.32020/Q Mov C/1446/ D(Mov)/95 dated 07 Jan. 95)

Can families of sailors posted at Manipur, Nagaland, Mizoram & Meghalaya avail themselves of air travel to Calcutta for treatment?

Yes, provided OC/M.O.-in-Charge of hospital certifies that travel was absolutely essential.

(MOD letter No.32018/Q Mov C/4247/D(Mov)/93 dated 04 Jan 93)

Under what circumstances the sailor can be permitted to travel by air? Who are the competent authorities to accord permission?
  • When sailors are detailed to site of accident for attending Board of Inquiry to investigate into major flying accidents.
  • Aircrew detailed as ferry pilots to fighter aircraft for forward journey only when they travel to take delivery of the aircraft in emergent condition. The above journeys will be specifically approved by FOC-in-Chief of the Commands concerned and the PSOs at NHQs as the case may be.

(MOD letter No.PT/2758/NHQ/5621/D(Mov)/ dated 01 Jan 91)

Can Sailors travelling by Air on Home Leave Fare/Emergency Fare to India from abroad avail themselves of domestic flights upto 'International Airport' in India nearest to their Home Town?

Yes, provided this does not entail any additional financial liabilities on the Government.


Can sailors on temporary duty claim cash reimbursement of local train journey rail fare?

Yes (MOD letter No.Air HQ/24126/350/6352/ D(Mov) dated 12 Dec 89)

Are sailors entitled to conveyance allowance for journey from their residence to the place of work?

Transport Allowance has been introduced to cover the expences for commuting between residence and place of work. This depends upon the class of cities and rank. Which are given below

  • MCPOs I & II and CPOs 400 (A1 & A Class Cities)
  • 200 (Other Places)
  • POs & LS SEA I & below 100/75

(Rule GoI, MoD letter No. 12630/TPT.A/ Q Mov C/208/D(Mov)/98 dt 20 Feb 98)

What TA is admissible for moves on permanent duty for self and families?

For journey by rail

  • SelfConveyance from the old to the new duty station will be on warrant in the class of accommodation to which entitled.(Rule 70(i) TR)
  • FamilyConveyance from the old to the new duty station provided that the sailor is borne on the authorised married establishment at the old station and is living in Government accommodation allotted to him or in receipt of compensation in lieu of quarters at both ends or his family is allowed to reside at new duty station. (Rule 70(ii) TR)

For journeys by road between stations not connected by rail

  • Self: Same as above.
  • Family: Free conveyance in Government transport, if available, or on road warrant, if contract system exists. When both these are not available, one mileage if two members accompany the individual and one more mileage, if more that two members accompany him, at the rates laid down in Rule 61 TR as amended by GoI, MoD letter No.12630/Q Mov C/3198/D(Mov)/98 dt 28 Oct 98
What actions are to be taken on Loss of Travel Forms?

In the event of loss of any travel form, the issuing authority will immediately notify all railway authorities in the area including the under mentioned, with a request to publish a notice about the loss in the railway Gazette

  • Chief Commercial Superintendent of Railway concerned.
  • Station Master of the local station where the loss occurred.
  • Headquarters office of the railway concerned.
  • Report the loss to CDA(N), Mumbai and CA (Fys), Calcutta.

Since the notification in the Railway Gazette of the loss of forms tends to minimise the chances of their misuse, it will be the responsibility of the Issuing Authority to continuously progress the matter with the Railway Authority so as to ensure that there is no undue delay in issuing of the notification.

Loss of forms will be attributed to negligence of duty and dealt with as loss of ‘public money’ under ‘Financial Regulations for the Navy’ and reported to Naval Headquarters through normal staff channels. The statement of case will be prepared by the ship/establishment and forwarded to the Administrative Authority concerned together with a copy of the Board of Inquiry proceedings if convened as per the existing regulations, for remarks/recommendations. The Administrative Authority will obtain audit report from CA(Fys), Calcutta/CDA(Navy), Mumbai.

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