General Branch Section

 

NAVAL PENSION OFFICE - GENERAL BRANCH SECTION

 

PROCEDURES TO BE FOLLOWED FOR THE ENDORSEMENT/ UPDATION IN SERVICE RECORDS

 

(a) Endorsement of Marriage/ Marriage Declaration Post Retirement. The ESM/Veernari is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

(i) Attested copy of Marriage Certificate or Declaration Suit (Legal Heiship Certificate) from competent court of law.

(ii) Attested copy of Birth certificate or Xth Matriculation Certificate along with attested copy of Aadhaar card/ PAN card of wife.

(iii) Original Court affidavit having details of ESM & Spouse seeking Marriage Declaration.

 

 

(b) Endorsement of Death/Divorce of First Wife and Re-Marriage with Second Wife. The ESM is required to submit an application along with requisite documentary proof to Naval Pension Office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

(i) Original Divorce Deed with First Wife issued by competent Court of Law or Attested copy of Death certificate of First Wife, as applicable.

(ii) Attested copy of Marriage Certificate or Original Court Affidavit ascertaining Marriage (along with date of marriage) between the ESM and his second wife attested by First Class Magistrate.

(iii) Original Court affidavit having details of ESM & Second Wife seeking Marriage Declaration.

(iv) Attested copy of Birth certificate or Xth Matriculation Certificate along with attested copy of Aadhaar card/ PAN card of wife.

 

 

(c) Endorsement of Name of New Born Child/ Adopted Child. The ESM/ Veernari is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

(i) Attested copy of Birth Certificate issued by Municipal Authority/ Registrar of Births and Deaths.

(ii) Adoption Deed certificate for Adopted Son/Daughter issued by competent Court of Law.

(iii) Original Court Affidavit declaring Date of Birth of Child attested by First Class Magistrate/Notary.

Note: - For Adoption cases, attested copy of amended birth certificate required.

 

(d) Endorsement for NOK Name – Dependent (Divorcee/ Widowed/ Unmarried) Daughter or Dependent Son. The ESM/Veernari is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB (Dependent Daughter)

(i) Original Divorce Decree/Deed with Husband issued by competent Court of Law or Attested copy of Death certificate of Husband, whichever is applicable.

(ii) Attested copy of Marriage certificate of daughter or Original Court Affidavit attested by First Class Magistrate ascertaining her date of birth, date of marriage and date of divorce/ death of husband, as applicable.

(iii) Attested copy of Birth certificate or Xth Matriculation Certificate along with attested copy of Aadhaar card/ PAN card of daughter.

(iv) Original Court affidavit having details of daughter’s date of birth, marital status (with dates, as applicable) and sources of income, as applicable.

(v) Attested copy of Income certificate.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB (Dependent Son)

(i) Attested copy of Birth certificate or Xth Matriculation Certificate along with attested copy of Aadhaar card/ PAN card of son.

(ii) Original Court affidavit having details of son’s date of birth, marital status (with dates, as applicable) and sources of income, as applicable.

(iii) Attested copy of Income certificate.

 

(e) Change of Name of ESM/Dependents. The ESM / Veernari is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

(i) Duly attested printed copy of publication of Change of Name in the Gazette of India/State Gazette.

(ii) Advertisement Clippings of Change of Name in any one daily nationalised newspaper.

(iii) Original Court Affidavit declaring Old Name and Changed Name alogwith details of Date of Birth duly attested by First Class Magistrate/ Notary

(iv) Attested copies of any 02 Photo ID Proofs with Full and Correct Names mentioned along with Date of Birth.

 

(f) Change of Date of Birth of ESM’s Dependents. The ESM / Veernari is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

(i) Attested copy of Birth certificate or Xth Matriculation Certificate along with attested copy of Aadhaar card/ PAN card of dependent.

(ii) Original Court Affidavit declaring Date of Birth of Child attested by First Class Magistrate/Notary.

 

(g) Disability Certificate for Differently-Abled Son/Daughter. The ESM / Veernari is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

  1. Disability certificate {AFMSF-HD (1)} for Handicapped/ Mentally Retarded Child issued by any service classified specialist of the rank of Brigadier or above or by a civil surgeon clearly stating that the disabled person is unable to earn a living on his own.

  2. Original Court affidavit having details of child’s date of birth, and disability details.

 

(h) Counting of Lower Deck Service (Army/Air Force/Coast Guard/Paramilitary/Central Govt. Officer). The following documents are required to be submitted by the Service Officer (Ex-Sailor) countersigned by his present Commanding Officer/ Head of Organisation to process his case for Counting of Former Naval Lower Deck Service in his current employment within 01 year of joining the new service:-

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

(a) Appendix ‘A’ to AO 5612001

(b) NQS & NFS certificate

(c) CDA Account no. certificate

(d) Gazette of India regarding commission

Procedure at NAVPEN:

  • After receiving the aforesaid documents, this office forwards the original Service Document (SD) of the officer (ex-sailor) to IRLA section of PCDA (Navy), Mumbai for issuance of non-payment of Service Gratuity (SG) certificate.

  • On receipt of the non-payment of SG certificate, the claim (above mentioned documents) along with original SD and Enrollment form IN 441 are to be forwarded to PCDA (Pension), Allahabad for approval for counting his lower deck service.

 

(j) Pay Fixation Cases (Ex-sailors commissioned as Officers in other Services). Procedure for Pay Fixation is as follows:-

(i) The application with Appendix ‘B’ is to be forwarded by the concerned office where the ex-sailor is presently employed.

(ii) Post verification, Appendix ‘B’ is to forwarded to NPO / Sailors De-mobilisation section along with attested copies of PPO after verification of ex-sailor’s record and subsequent Pay Fixation.

 

(k) Change of Permanent Address. The ESM / Veernari is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

(i) Attested copies of proof of residence alongwith copy of Aadhaar Card( Any two) :-

  • Water Bill (last two months bill)

  • Telephone Bill (Landline or Post paid mobile bill of last two months)

  • Electricity Bill (last two months bill)

  • Bank Statement / copy of passbook for last one year

  • Voter Identity card issued by Election Commission

  • Current valid Ration Card of the applicant

(ii) Duly filled Declaration form as per format given vide Army HQ letter No. A/00651/Org-8 (1 of R) (a) dated 07 Jul 1988 (Available at NAVPEN website under ‘Downloads’ Section).

(iii) Photocopy of Discharge Service Book / Certificate. (Pages Showing Name and Address)

(iv) In case of change of State of ESM the following is also to be submitted, in addition:-

(A) An Affidavit ascertaining Change of State duly attested by Magistrate / Notary.

(B) No Objection Certificate from previous Zila Sainik Board.

Note: An ESM can Change his Permanent address Only Once after retirement from service.

 

(l) Enrollment of ESM in DSC as JCO/ ORs. The ESM/ Serving sailor are required to submit an application along with documentary proof to Naval Pension office (NAVPEN). Ex- serviceman should apply within two year from the date of discharge whereas serving sailor should apply six months prior to their release for enrollment into DSC. This office will scrutinise the application and forward the same to INS Agrani for Naval Personnel. Post verification, INS Agrani forward the application to DSC Records at Kannur, Kerala.

Eligibility Criterion for Enrollment into DSC

  1. Age should not be more than 50 years.

  2. Medical Category at the time of Release should be S1A1.

  3. Minimum Educational Qualification of applicant should be SSC/ Matriculation Pass.

  4. Cause of Discharge from Naval Service should be a Pensioner.

  5. Rank should be equivalent to CPO or above for DSC as JCO Commission and should be equivalent to PO or below for DSC as OR Commission.

  6. Assessment for the last five years should be Very Good & Superior.

  7. No punishment / red ink entries in Service Record for DSC as JCO Commission applicant.

  8. Not more than one punishment/ red ink entries in the last five years for DSC as OR Commission applicant.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

(i) Duly filled application form

(ii) Attested copies of pages of Service Document (Page 1 to 20).

(iii) Mark sheet of SSC /Matriculation.

 

(m) Issue of Service Particulars to the Widow of Late Ex-sailors. The Veernari is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by their Last Unit / CRSO / concerned Zila Sainik Board (ZSB) for issuance of Service Particulars.

Documentary Proof to be submitted along with Application duly attested by concerned ZSB:

(i) Self application

(ii) Death Certificate of the ESM

Note: The Service Particular in Lieu of Discharge Book is issued only One Time.

 

(n) Duplicate Discharge/ Service Certificate. The ESM is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN.

Documentary Proof to be submitted along with Application (If loss of Original Service Certificate/ Discharge Certificate)

(i) Self application

(ii) Original FIR copy

Documentary Proof to be submitted along with Application (Mutilated condition of Original Service Certificate/ Discharge Certificate

(i) Self application

(ii) Original mutilated Service Certificate

Note: Duplicate Discharge Certificate will be issued by General Branch Section for those retired between 01 Jan 1987 to 31 Dec 2012. For retirees’ w.e.f 01 Jan 13, Please make correspondence directly on address

Release Centre, Naval Pension office, c/o INS Tanaji, Sion- Trombay Road, Mankhurd, Mumbai – 400088”.

 

(p) Issue of Relationship Certificate/ Proforma ‘C’. The ESM / Veernari is required to submit an application along with requisite documentary proof to Naval Pension office (NAVPEN) duly attested by concerned Zila Sainik Board (ZSB). Post Verification, ZSB is required to forward the application to NAVPEN. On Scrutiny of Records/ SIRIMS, Relationship Certificate is issued. The relationship certificate is issued to the children of ex-sailor for the purpose of seeking enrollment in Indian Armed Forces/ Civil Services/admission for higher education (Diploma/Engineering/Medical) etc.

 

(q) Issue of Sea Service Extract. The ESM / Serving Sailor is required to submit an application along with requisite documentary proof to Naval Pension Office (NAVPEN) duly attested by Last Unit/ Zila Sainik Board (ZSB). Sea Service Extract Certificate is issued to Serving/ retiring sailors for the purpose of appearing in various sea going examinations conducted by Marine Mercantile Department, Government of India as well as for jobs in the Merchant Navy, Dredging and Shipping Companies, etc.

Documentary Proof to be submitted along with Application

(i) A duly attested copies of service documents. (Pages 1, 4,5,6,9 and 14 to 16)

(ii) Photocopy of Service Certificate IN-271. (For ex-sailors only)

Eligibility Criterion

  1. Only those are eligible who have undergone Sea Service on a pure afloat ship/unit.

Certificate will not be issued to the sailor discharged from Naval service on following grounds

(iaw IHQ MoD (Navy) letter DX/0101/8 dated 05 Jan 1993)

  • Invalidated physically unfit for Naval Service.

  • SNLR for reasons other than surplus to complement.

  • Unsuitable, fraudulent entry, Deserter and Dismissed from service.

 

(r) Verification for Issuance of Dependent Identity Card. As per Kendriya Sainik Board policy No. 061/Policy/Gen Pol/Vol-I dated 03 Aug 18, all Naval ESM are requested to approach their concerned Zila Sainik Board for verification and countersigning of Dependent ID Card Form.

 

(s) Verification for Issuance of Canteen Smart Card. As per Canteen Policy No. 95350/ Q/ DDGCS/ Policy dated 11 Apr 18, all Naval ESM are requested to approach their concerned Zila Sainik Board for verification and countersigning of Canteen Card Form.

 

(t) Issuance of Proforma ‘A’ and Character Certificate. As per existing policy there exists no provision for the issuance of these certificates from NAVPEN. Also, all the information in the Proforma ‘A’ certificate and Character Certificate is available in the Discharge Book and other certificates issued to the Sailor during the time of his release. Therefore, issuance of these certificates has been discontinued till further directives from IHQ MoD (N) of the subject matter.

 

Address of Correspondence at NAVPEN for General Branch Section:

The Logistics Officer-in-Charge

{for Staff Officer (GB)}

Naval Pension Office

C/o INS Tanaji

Sion-Trombay Road

Mankhurd, Mumbai - 400088